Client case study: school uniform provider

Our client is the number one supplier of independent school uniform and sportwear to over 230 schools across the UK. Based in Oundle, they have been established for over 20 years.

We began working with them in 2010 when we were introduced through mutual business associates and for the last 15 years we have been providing them with a dedicated agent contact centre.

How we help

We provide a flexible contact centre service where we assist customers in placing orders, give technical and product advice and make recommendations to ensure any complaints are handled correctly.

We currently do this via phone and email channels however web chat services will be available in the near future.

How we work

We developed a meeting cadence that works for everyone which includes the client spending one day a week on site supporting the contact centre team during peak and we have monthly catch ups outside of peak to ensure operations are running smoothly and all topics are addressed.

For an effective year we have a January forecast, a June pre-peak planning session and an October post-peak review session which is attended by our Business Manager, Client Manager, Contact Centre Manager, supervising agents and the client.

Key results

Through continuous fine-tuning we have been able to reduce call lengths to an optimal window which balances both value to the client and exceptional service to the customer, as shown by feedback from the client and its customers. Service-level agreements (SLAs) are set at 80% of calls answered within 20 seconds and emails responded to within four hours, these are met and exceeded every time.